Dalry Dance Club Constitution

Dalry Dance Club The aim of the Dalry Dance Club is for self improvement on what we have already been taught.

  1. To promote dancing in general
  • Membership of the DDC shall be open to anyone with an interest in improving there dancing
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  • Composition
    1. The Committee of the DDC shall consist of a minimum of:
      1. A Chair
      2. A Vice Chair
      3. A Treasurer
      4. Each member of the Committee shall only be elected by the membership of the DDC at the AGM
    3. Duties of Committee members
      1. The Chair shall act as Chairperson at all committee meetings and at the Annual General Meeting (AGM)
      2. The Vice Chair shall deputise for the Chair in their absence
      3. The Chair shall retain overall responsibility for the club and its administration. The Chair shall have authority to make a major policy decision only with the prior approval of the majority of the total Committee, except where this is impossible
      4. The Treasurer shall be responsible for:
        1. Carrying out the financial transactions of the Club,
        2. Recording the Club's financial transactions
        3. Providing accurate advice to the Committee regarding the financial position
        4.  
        5. Annual General Meeting (AGM)
          1. The AGM shall be held each year in accordance with DDC's constitution
          2. At least one week prior notice to an AGM shall be given
          3. DDC elections shall take place at the AGM for the positions listed above
          4. Each DDC member (except the Chair) who is an Ordinary Member of DDC may cast one [1] vote, which shall be counted by single transferable vote, for each position listed above. In order to register this vote, the member must be present at the AGM or register a (confidential) proxy vote with the Chair at least 24 hours in advance. In the event of a tie, the Chair shall have the option of one casting vote
        7. Committee Meetings
          1. The quorum of the Committee shall be the majority of the total Committee
          2. The Committee shall meet at its own discretion
          3. The conduct of the Committee meetings shall be at the discretion of the Chair
          4. All items for committee meetings shall be emailed/mailed to the chair and copied to the vice-chair by 12pm on the day that a meeting is taking place
          5. All committee members shall present apologies within twenty four [24] hours of the meeting if they were unable to attend
          6. Minutes will be accepted at the following meeting and all points will be checked to see if they have been actioned by the appropriate committee member
          7. Each member of the Committee shall have speaking rights at all meetings
          8. A decision shall be carried by a majority vote
          9. DDC members (who are Ordinary Members) shall be allowed to attend Committee meetings
          10. DDC members (who are Ordinary Members of DDC) shall have neither speaking nor voting rights at any meeting
          11. The Committee shall grant all DDC members (who are Ordinary Members of BUSU) speaking rights when appropriate
          12. DDC members (who are not Ordinary Members of DDC) shall be allowed to attend Committee meetings on invitation by the Committee
          13. Committee meetings shall be closed where deemed appropriate
        9. Committee Changes
          1. A Committee member may be expelled from the Committee provided that at least two thirds of the whole Executive Committee are in favour of the motion and that all positions of the Executive Committee are in attendance at the meeting
          2. A vote to expel a Committee member shall be secret
          3. In the event of a member of the Committee resigning, an Election shall be held at the earliest opportunity
        11. Alterations to the Constitution
          1. The Committee shall vote upon any alterations or additions to the Constitution on two separate occasions
        13. Equal Opportunities
          1. The DDC shall adopt the Equal Opportunities Policy
          2. The members of the Committee shall be responsible for overseeing that Equal Opportunities are being practised
          3. The DDC shall aim to create a safe space environment (where all members of the DDC shall be treated equally regardless of gender, ethnic, national or regional origin, disability, mental health or medical condition, age, political or religious beliefs and affiliations, family circumstances or marital status, caring responsibilities, sexual preference, class, socio-economic background or any other irrelevant distinction). This list is not meant to be exhaustive
          4. The DDC shall aim to create an environment in which all individuals and groups are free to partake in activities and are free from discrimination, harassment and intimidation in all its events
          5. Anyone violating DDC's Equal Opportunities Policy will be warned and may have his or her membership of the DDC revoked by the Committee.
        Constitution
        Last modified: 1 June 2001